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Before Your Class:

1. Add Link to Zoom Meeting to Course in eLC

   1. Create an announcement, add a link to your course navbar, or create a link in Content to share meeting information with your students.

2. Get familiar with Zoom Common Controls and Teaching Tips

In Class Procedure:

1. Start your Zoom Session for your class

1. Check the following settings:

Audio Settings:

Within the classrooms, these are the appropriate selections for audio.  These should be preset. 

If you have audio problems, please check these Zoom settings.

If audio is still not working, please use the classroom control panel.  Audio follows the last “pick & poke” action you took.  If you used “pick & poke” to blank one of the projectors, that will also mute the audio.  To enable audio, “pick & poke” a monitor to one of the projectors or the confidence monitor.

<pick and poke video>

 Security Settings

To avoid these disruptions during your lecture we recommend the following security settings:

• Disable – Share Screen. You can change this setting when you want them to share.  Disabling screen share will prevent surprises.

• Disable - Rename Themselves. Prevent anonymous participants.

• Disable - Unmute Themselves.  You can enable this at an appropriate point in the class session.  This setting is recommended primarily to ensure a good recording.  The video displayed in Zoom will follow the last speaker.  If you are using the classroom camera to capture the whiteboard, the recording will be interrupted by every cough, squeak or paper tussling by class participants which will blank the image of the whiteboard.

Participants Settings

• Enable - Mute participants on Entry    

• Disable – Allow Participants to Unmute Themselves.  Again, this is to prevent noise from disrupting the recording.

 Chat Settings:

We have administratively set restrictions so that participants cannot send messages to each other but allow them to send chat messages that are seen by all.  If you wish to restrict this further, you may want to restrict students to send chat only to yourself (Host Only)

Sharing Computer Sound:

 If you are playing a video or need the participants to hear other sounds from your computer, Enable – Share Computer Sound

This is the primary use case that the recommended settings were designed to accommodate. With these settings, you can utilize the in-class camera to focus on the whiteboard, while also recording your computer content (PowerPoint, Excel, spreadsheets, etc.) and have them recorded in a side by side view.

Double tap the camera tab and choose one of the presets to expose the detailed camera control panel at the bottom of the screen. <double tap camera tab video>

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Select the whiteboard view that best fits your needs from the presets labeled 1, 2, and 3 at the bottom right. Note: There are numbers applied to the whiteboards that correspond to the presets.

Preset 1 shows the best available whiteboard zoomed into the lower panel

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Preset 2 shows the best available whiteboard zoomed out to show the stacked whiteboards.

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Preset 3 shows the alternate whiteboard zoomed to the lower panel

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• Share your Screen – Keep in mind that when in the classrooms, there are two monitors and they will show up in this screen as well. They will read Monitor 1 and Monitor 2, the numbers will also be shown on the monitors themselves, to ensure you chose the proper monitor.

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   • Record your Zoom Session

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• When you end your class session, Zoom will store your class recording in the cloud and copy the recording to Kaltura. Zoom cloud storage is limited, so we have set the auto-delete timer to 7 days after the recording date. This should allow plenty of time for the copy to be made to Kaltura for long term storage. You will be sent an email notice as items are due to be deleted as a reminder to verify that the copy was completed. If desired, you may download a copy from Zoom to your computer as well.

• Link the video on Kaltura to your course in eLC for student access.

Here’s an example from a recorded session:

The Student Experience:

• During live class session – participants will be able to bring focus and increase size on either the computer shared screen or the camera as they desire.

• Viewing Recording – participants will see the shared screen and the camera in a side-by-side view. Participants may need to adjust the view on their browser to size the two windows evenly (usually Ctrl+ or Ctrl- to enlarge or decrease the size)

To utilize the DocCam for the Zoom session, you will need to change the source of the video feed. This is done through the Zoom interface.

• Click the up arrow next to the Video icon in Zoom.

• Select HoverCam

If you need to alternate the view between the classroom camera and the Hovercam, you will need to switch back and forth between AV Bridge (classroom cameras) and the Hovercam.

<video of switching cameras>