Uploading Files

Pages can include file attachments that users can download. This is useful for including relevant forms on a page, such as a PDF registration form or program brochure.

Files can be uploaded to the website either in the Media Library or in the page editor using the File block. When a file is uploaded, it is assigned its own URL that can be used as a link, allowing visitors to download the file when the link is clicked.

The maximum allowed file size is 128 MB.

Uploading Files from the Media Library

You can upload a file to the website directly through the Media Library instead of uploading it while working on a page.

To upload a file from the Media Library, follow these steps:

1. While in the CMS, click Media in the menu. The Media Library is displayed with a list of the files that were most recently uploaded.
   
   

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2. Click Add New. An area for uploading new files is displayed.
   
   

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3. You can upload your file by locating it in your computer’s file explorer, then dragging the file into the area provided (bordered with a dotted line). Alternatively, you can click the Select Files button to open a file explorer window and navigate to the location of your file.
   
   After uploading the file, it is displayed in the Media Library as the newest upload.
   
   

    

4. When you upload a file to the Terry website, it is assigned its own URL that can be used as a link on pages. When a visitor clicks the link (either as a text link or a button), they are directed to the file. This is useful when uploading PDF files such as a program brochures or curriculum vitae.
   
   To access the file’s URL, click the file in the Media Library to display an Attachment Details window. The file’s URL is displayed in the File URL field. Click Copy to clipboard to copy the URL so it can be pasted on a page as a link or button.
   
   

Uploading Files from the Page Editor

If you are working in the page editor, you can upload a file to the Terry website without having to leave the page to access the Media Library. This is done by using the File block.

To upload a file while in the page editor, follow these steps:

1. Create a new placeholder for a block. The placeholder text (“Type / to choose a block”) is displayed.
   
   

    

2. Enter /file in the placeholder. A list of block options is displayed.
   
   

    

3. Select the File block. The block is added to the page.
   
   

    

4. Click Upload to open a file explorer on your computer.

5. Select the file from your file explorer. The file is displayed in a window within the File block on the page.
   
   

    

6. Files are typically accessed by visitors as links and are not displayed on the page itself, so it is not necessary to keep the File block on your page. Before you delete the block, click Copy URL in the toolbar to copy the file URL. You can then paste it in a link or button.
   
   

    

7. After you have copied and pasted the file URL, you can safely delete the File block. Click the rightmost icon in the toolbar (the icon with three dots), then click Delete. The File block is removed from the page.
   
   Note: The file can still be accessed from the Media Library, if you need to copy its URL in the future.
   
   

    

Replacing an Existing File

Files can be replaced if a new version of it has been created and needs to be linked in the same place as the old version. When you replace a file, all links (except buttons; see note below) that directed the visitor to the old file will be automatically updated with the new file.

Note: Buttons are not automatically updated. You will have to manually apply the new file’s URL to the button.

To replace an existing file, follow these steps:

1. While in the CMS, click Media in the menu. The Media Library is displayed with a list of the files that were most recently uploaded.
   
   

    

2. Use the Search tool to find the file you want to replace. The Media Library is filtered to display only the files found in the search results.
   
   

    

3. Select the file you want to replace. The file’s Attachment Details window is displayed.
   
   

    

4. Click Upload a new file. The Replace Media Upload page is displayed.
   
   

    

5. You can upload the file by locating it in your computer’s file explorer, then dragging the file into the New box. Alternatively, you can click anywhere in the New box to open a file explorer window and navigate to the location of the new file.
   
   

   
   The file is displayed in the New box after it is uploaded.
   
   

    

6. Under Replacement Options, select Replace the file, use the new file name, and update all links. When this option is selected, any links (except for buttons) on the website that directed to the old file will now instead direct to the new file without having to manually update the link.
   
   Note: Buttons are not automatically updated. You will have to manually apply the new file’s URL to the button.
   
   

    

7. Click Upload. A message is displayed that you will be redirected to the Edit Media page in five seconds, after which the page is displayed. This confirms that the file is updated and has replaced the old version.
   
   

   
   Note: uploading a new file without replacement will result in old versions still available to the public through existing links and through search engines. Contact the Web Team for help removing old files from the website.