Business Continuity - for faculty and staff working remotely

This site will be evolving as new information becomes available.

There are multiple cameras in each of our rooms. Typically, you will be interested in using the “Presenter Camera”, the one in the back of the room that is used to display the faculty member at the lectern or the whiteboard. However, the Document Camera is also seen as a 2nd camera by Zoom.

If the last person on the podium computer was using the document camera or the PC defaults to the document camera, you will likely see only a fuzzy, hazy black or brownish screen. It appears that the classroom cameras are not working. In reality what you are seeing is the document camera, likely folded up inside a dark drawer in the lectern.

The good news, you can change that setting! It is done in Zoom, and these instructions cover using the Zoom app and using Zoom in a web browser.

From the Zoom app:

  1. At the upper-right corner, click the cog icon for “Settings”.

  2. In the resulting window, in the left panel, click “Video”.

  3. In the middle panel, next to “Camera” click the small arrow and pull down to your choice.

  4. In the resulting pullout menu, choose the desired camera. For the one that shows the classroom, select “AV Bridge”. For details on that choice, see the final step of the next section of these instructions.

  5. When the larger window of Zoom shows what you want, close the “Settings” window.

From the web version:

  1. From within the Zoom meeting window, at the lower left, find the video camera icon.

  2. Next to that icon, click the small arrow to get a pullout menu and from there, choose
    the desired camera. For the classroom camera, select “AV Bridge”.

  3. Selecting that should change what Zoom displays in the larger video window. If you choose the classroom camera, (“AV Bridge”) you can then choose the view, as follows.

    •  Go to the separate touch-panel on the podium, press the tab for “Camera” and choose “Presenter Wide Shot” Presenter Close-up” or “Classroom Wide Shot”. 

Before Your Class:

 

In Class Procedure:

  1. Log in to Zoom from podium PC.

  2. Start your Zoom Session for your class

  3. Check the following settings:

Participants Settings

  • Enable - Mute participants on Entry    

  • Disable – Allow Participants to Unmute Themselves.  Again, this is to prevent noise from disrupting the recording.

 

 

Sharing Computer Sound:

If you are playing a video or something else with sound from your computer and you need the participants to hear it , then enable “Share Computer Sound”.

Audio Settings:

Within the classrooms, these are the appropriate selections for audio.  These should be preset. 

 

If you have audio problems, please check these Zoom settings.

If audio is still not working, please use the classroom control panel.  Audio follows the last “pick & poke” action you took.  If you used “pick & poke” to blank one of the projectors, that will also mute the audio.  To enable audio, “pick & poke” a monitor to one of the projectors or the confidence monitor.

Watch the video of the pick & poke interface.

The use case will be familiar as it is likely that you have operated in a similar fashion during the Spring Online pivot.

Use “Share Screen” to provide content visibility to the students.

 

You can also be more open about allowing students to unmute themselves during the session as the shift in video focus will not disrupt the content you are conveying.

You will utilize “Share Screen” and “Stop Share” throughout your lecture to change the focus to either the computer content or the whiteboard content as needed. You can also change the whiteboards being recorded at any time by choosing between the available presets:

The Student Experience:

  • During live class session – participants will be able to bring focus and increase size of either their view of the computer shared screen or their view of the camera, as they desire using Zoom features.

  • Viewing Recording – If you are in “Share Screen Mode” participants will see the shared screen and the camera in a thumbnail view.

    • Share Screen Mode

    • Stop Share - To ensure the whiteboard is readable on the recording be sure to “Stop Share” to bring the camera view back as the central focus.

       

To utilize the DocCam for the Zoom session, you will need to change the source of the video feed and turn off Mirrored Image. Do this through the Zoom interface.

  • Click the up arrow next to the Video icon in Zoom.

  • Select HoverCam.

If you need to alternate the view between the classroom camera and the Hovercam, you will need to switch back and forth between AV Bridge (classroom cameras) and the Hovercam.

Watch video of switching cameras.

Also select Video Settings which will bring up this inteface:

Deselect “Mirror my video”. This will ensure that the image projected within the classroom is oriented properly for the students in the classroom. Students at a distance will see the Doc Cam image properly regardless of this setting.

For this scenario, to select the most appropriate whiteboard view, use the preset buttons on the classroom touch panel. You may want to switch between views to bring focus to specific content or as you expand to utilize more whiteboard space.

To access the preset options:

Unfortunately, Zoom does not record multiple monitors simultaneously.  You will need to switch the screen share between the two monitors or move all applications to a single monitor and bring the windows to the front as needed for the lecture.

Watch video of changing monitor in Screen Share.

Watch video of switching windows focus on single monitor.

For Fall 2020 instructions options, see this CTL guide.

  • Flipping the classroom: lectures as pre-recorded and delivered ahead of time in eLC. In-person class time becomes project/activity time, review of “muddiest concepts,” or in-depth discussion. See examples of faculty discussing their experiences here:

  • Hyflex: in-person courses are designed with online students in mind.

    • A common example is a Zoom meeting (set to record) of classroom lectures or activities so that students can attend online. Ideally, both online and in-person students would be able to interact instructor/peers in real-time via the chat feature, audio, or screen share.

    • May involve the creation of an online version specific elements in addition to in-person activity. For example, while students attending in-person will participate in a in-class discussion on a topic. Students attending online will engage in eLC discussion boards and other ways in such as VoiceThreads, Kahoot!, TopHat etc.

    • Faculty may assign a student or TA to moderate the session. It is difficult to manage virtual and in-person student participate. If possible, a TA or student in the class should monitor the Zoom chat for any questions from virtual students.

Attendance groups for Fall 2020 will be up to instructors to assign. However, some units may decide to assign en masse. One tool to assist in the management of these groups is the eLC groups tool. For example, groups can be set to self-enroll. You can share communication and resources with these groups via the groups discussion board. Also, see this resource on sign-up sheets in eLC. 

Watch the quick video tutorial.

Respondus Monitor is a webcam feature for LockDown Browser. Respondus Monitor records students during online quizzes/exams. When Respondus Monitor is set up for a quiz/exam, students are required to use a webcam and microphone in addition to LockDown Browser. After the quiz/exam is complete, an instructor is able to review details of the assessment and the students’ activities during the quiz/exam.

 The following system requirements should be met for students:

  • Windows: 10, 8, 7

  • Mac: OS X 10.12 or higher

  • iOS: 10.0+ (iPad only). Must have a compatible eLC integration.

  • Web camera (internal or external) & microphone

  • A broadband Internet connection

Resources:

eLC

Hosting Course Materials: eLC

Recording Lectures;

Office Hours

Beware of ZoomBombing

Assessment

More Details

Additional considerations for Online Delivery

Zoom Meetings vs. Webinars

Terry Community Support

Please review the “Hyflex Instruction at the BLC” or “Transitioning to Online Instructional Delivery” before the meeting. This will be a hands-on training where we will work together to build a course. They should bring questions and scenarios so we can tailor the training to their needs.

 Faculty should use the following link to join the sessions: TBD

Date/Time

Facilitator

TBD

TBD

 

Accessing Applications and Data

OneDrive for Business - online file storage and synchronization

Sensitive Information

Using Zoom for Meetings

Voicemail

Phone Forwarding

Archpass Duo

Off Campus Use of Equipment

Recommendations for Distance Based Professional Development

Franklin College Documentation

Research Databases

Webform: You can request a variety of specific services at https://www.terry.uga.edu/contact/help.php

eMail: help@terry.uga.edu

Phone: 706-542-6799: in the event that we are instructed to work remotely, this phone will be forwarded to home or cellphones for on-call personnel offsite.

 

 

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